Investment Funds and Corporate Paralegal

Our client is seeking an Investment Funds and Corporate Paralegal to join a globally respected investment management firm in Greenwich, CT. The role supports diverse investment strategies within a culture defined by intellectual rigor, transparency, and collegiality.

Key Responsibilities:
In the capacity of Investment Funds and Corporate Paralegal based in Greenwich, CT, you will assume a central role in supporting the legal department through a wide range of responsibilities. Your daily undertakings will encompass drafting precise legal documentation utilizing established templates for both domestic and international regulatory filings. You will be entrusted with preparing board materials—agendas, notices, resolutions—and ensuring their prompt dissemination. Your expertise will be invaluable when assisting with formation documents for various corporate entities and investment funds. Maintaining thorough records via electronic filing systems will be integral to your success; you will also oversee the firm’s register of funds within proprietary platforms. Responding to investor queries or KYC requests will require your diligence and refined communication skills. Facilitating account openings for new funds or supporting regulatory filings will engage you in meaningful work that directly influences the organization's operations. Special projects may arise where your adaptability is demonstrated as you collaborate closely with colleagues across departments.

• Provide comprehensive support to the legal team across a broad spectrum of corporate governance initiatives and fund-specific workflows, ensuring all documentation adheres to regulatory standards.
• Employ established templates to prepare standardized legal documents for regulatory, state, and international filings with meticulous attention to accuracy and compliance.
• Draft detailed corporate governance materials including board agendas, notices, resolutions, minutes, and coordinate the preparation and timely distribution of board meeting documentation.
• Assist in the drafting, review, and coordination of formation documents for corporate entities as well as registered, unregistered, and foreign investment funds; this includes side letters and ancillary agreements.
• Maintain the document retention system by organizing electronic filing and distribution of all corporate and investment fund-related organizational documents, agreements, offering materials, and other essential records.
• Administer the firm's register of existing and newly established investment funds within the proprietary relationship management system to ensure information remains current for internal stakeholders.
• Prepare and file registration statements along with other regulatory documentation for registered investment companies in accordance with prevailing industry standards.
• Respond promptly and professionally to investor questionnaires, requests for proposals (RFPs), know-your-customer (KYC) inquiries, client requests or service provider queries.
• Facilitate the opening of custody and trading accounts for both the firm and its investment funds by liaising with relevant parties to ensure seamless onboarding processes.
• Support the preparation and review of various regulatory filings as well as tax submissions while collaborating on special projects as directed by the legal team.

Key Requirements:
To flourish as an Investment Funds and Corporate Paralegal within this prestigious organization situated in Greenwich, CT, you will bring considerable experience accrued over at least five years in analogous roles focused on corporate or investment fund law. Your academic credentials from a respected university underscore your dedication to lifelong learning—a quality held in high regard here. You possess advanced technical capabilities across document management platforms such as WorkShare or iManage which empower you to maintain comprehensive records efficiently. Your ability to communicate with clarity—both verbally and in writing—ensures that investor queries are addressed thoughtfully whilst safeguarding confidentiality. A discerning eye for detail enables you to produce flawless documentation even under time constraints. Your familiarity with financial markets enriches your contributions particularly when engaging with U.S.-registered investment companies. Proficiency in Microsoft Office tools supports your daily workflow while knowledge of specialist systems like ArcPro or Diligent enhances your versatility. Above all else, your steadfast commitment to ethical conduct harmonizes seamlessly with the organization's values.

• Possession of an undergraduate degree from a reputable university evidencing a sustained record of academic achievement indicative of your commitment to scholarly pursuits.
• A minimum of five years’ experience as a paralegal within corporate or investment fund settings, reflecting your capability in managing intricate legal documentation.
• Proven proficiency in administering corporate governance records or investment fund-related documents using advanced document management systems such as WorkShare or iManage.
• Demonstrated experience collaborating effectively with both internal teams and external stakeholders, showcasing your interpersonal acumen in demanding environments.
• Exemplary oral and written communication skills enabling you to respond adeptly to investor questionnaires or client requests whilst maintaining professionalism at all times.
• Meticulous attention to detail coupled with sound business judgement allows you to produce accurate legal documents under stringent deadlines.
• Comprehensive understanding of financial markets including securities, asset classes, corporate structuring or investment fund operations—with particular emphasis on U.S. registered investment companies being advantageous.
• Advanced command of Microsoft Office Suite (Word, Excel, Access, PowerPoint) facilitating efficient document creation and data analysis.
• Familiarity with prospectus building/filing management systems (ArcPro) or Board book management systems (Diligent) would be beneficial though not essential.
• Dedication to intellectual curiosity paired with high ethical standards ensuring integrity throughout your professional endeavors.

What sets this company apart:

• This global investment management firm distinguishes itself through its steadfast dedication to academic excellence combined with pragmatic insights into financial markets.

What's Next:
If interested in this position, please get in touch with Daniela Garcia at Daniela.Garcia@robertwalters.com